(1) CLIENT RECRUITMENT FEES:
(a) % of base salary (as agreed by Alfa and the Client), due within 14 days of the date of the relevant invoice from Alfa to the Client.
(b) Invoice sent when Candidate starts in the Engagement, due within 14 days.
(c) Alfa will charge VAT on the fee where applicable.
(d) All payments must be made by electronic funds transfer.
(e) Alfa reserves the right to charge interest in accordance with the Late Payment of Commercial Debts (Interest) Act 1998 on any outstanding fees owed by the Client.
(f) In the event of non-payment, the Client is liable to pay Alfa any additional costs incurred to recover any outstanding fees, such as legal fees, court costs, and any other extra expenses.
(2) CLIENT REFUNDS / REBATES:
(a) If the relevant Candidate leaves the Client’s employment (other than through redundancy or unlawful dismissal) within 13 weeks of commencement of the Engagement, a % of the fee shall be rebated to the client as follows:
50% if the departure is less than 8 weeks following commencement of the relevant Engagement.
25% if the departure is within 8 to 13 weeks of commencement of the relevant Engagement.
(b) No rebate is payable in any circumstances unless the Client has paid Alfa the fee in full within 14 days of the date of relevant invoice.
(c) If the Client or any associated company of the Client subsequently re-engages the Candidate within the period of six calendar months from the relevant date of departure, a full fee becomes payable.
(3) CLIENT CONDITIONS:
(a) This is a contract between ALFA TECHNOLOGY RECRUITMENT, referred to as ("Alfa") and your organisation (“the Client"). Within this agreement, candidates provided will be known as (“Candidate”) and job vacancies will be known as (“the Engagement”).
(b) This agreement constitutes the entire and only legally binding agreement between the parties relating to the Engagement, and replaces any previous agreements or arrangements.
(c) This agreement shall be governed by and construed in accordance with the laws of England and the parties hereby submit to the non-exclusive jurisdiction of the English Courts.
(d) Both Alfa and the Client agree to keep all Candidate information strictly confidential, as well as comply with all current regulations surrounding data privacy and protection.
(e) All insights provided by Alfa (including salary data, or information about a Candidate) is given in good faith and in reliance on information given to the Alfa by the Candidate or other 3rd parties. The Client is solely responsible for taking any references, confirming any qualifications, any legal authorisation, right to work status, as well as making sure they are medically fit to perform the Engagement. The decision to employ the Candidate rests with the Client alone.
(f) The Client must inform Alfa of any health or safety risks relevant to the Engagement, and what steps have been taken by the Client to prevent or control such risks. In the event of any issues caused by health and safety issues, the Client is solely responsible, and Alfa is not legally responsible in any way.
(g) Alfa is not responsible for arranging work permits, insurance, or other incidental requirements of employment for the Candidate.
(h) For the avoidance of any doubt, Alfa is not liable if any provided insights or Candidates cause loss of / or damage to profit, revenue, savings, data, use, contract, goodwill, or business.
(i) Once a Candidate has been submitted to the Client, Alfa will retain ownership of the Candidate for 6 months. If the Candidate is hired by the Client during this period, then a full fee will be immediately due.
(j) If the Client decides to interview and / or hire any Candidates supplied by Alfa, then this confirms ‘acceptance’ of these terms / this entire document.
(k) Please only proceed if you fully understand and are satisfied with all of these terms. Failure to read or understand this document does not mean you are exempt from these conditions.
(4) PRIVACY POLICY:
(a) This Privacy Policy explains what Alfa does with your data, whether you are a Client, Candidate, or anybody else.
(b) Alfa may amend this Privacy Policy from time to time. Please visit our website if you want to stay up to date.
(c) Information Alfa collects, stores, and communicates includes (but is not limited to) CVs, passports, right-to-work documents, criminal records, job descriptions, tests, contracts, phone numbers, email addresses, ages, dates of birth, gender, experience, education, skills, references, salary data, availability, location records, right-to-work statuses, notes from conversations, details on organisations, and more.
(d) Data collected by Alfa may be shared or sold to Clients, Candidates, and other parties, for commercial purposes.
(e) Alfa stores all information (for as long as possible following GDPR and other regulations) on a secure / password protected electronic database.
(f) Alfa may collect your data automatically via cookies when you visit our website, in line with cookie settings in your browser. This information may include (but is not limited to) your IP address, the date / times / frequency with which you access our website, the way you browse our content, and other technical information.
(g) Alfa may send you information that we think you might find interesting, or for business purposes. You can unsubscribe from receiving this at any time by contacting us.
(h) Any communications to and from Alfa employees (including emails) may be reviewed as part of internal or external investigations or litigation where necessary.
(i) You have the right to ask us to delete or confirm any information that we hold about you at any time. Email alfie@welovealfa.com with requests.
(5) MODERN SLAVERY STATEMENT:
(a) Alfa are committed to preventing acts of modern slavery and human trafficking from occurring within our business and the supply chain.
(b) Alfa expects our own people, everyone employed by our Clients, and our Suppliers, to be treated with respect.
(c) We believe employment should always be chosen. There must be no forced, bonded, or involuntary labour. Candidates must be free to leave employment after giving reasonable notice.